ABSTRACT GUIDELINES

How to Submit an Abstract

  • Delegates who would like to present their work at the ESSKA Congress 2020, either orally or as a poster, are invited to submit an abstract for consideration by the Scientific Programme Chairs.
  • ESSKA Members / ESSKA Section Members and Non-Members are invited to submit abstracts.
  • There are no fees to submit an abstract.
  • Abstracts can only be submitted online via the Abstract Submission System. Abstracts sent by post or email will not be accepted. No exceptions will be made.
  • The submitter will be required to create a user account in order to submit an abstract. This can be done through the registration system. Once logged in you will be able to select ‘Submit an Abstract’ from the tabs at the top.
  • Abstracts can be saved in “Draft” status and be modified or withdrawn until the submission deadline (3 September 2019 at 24:00 (CET))
  • Edits can still be made on an already submitted abstract. However, the edited abstract will have to be re-submitted before the deadline, for it to be considered. The submitted/draft abstracts cannot be edited after the submission deadline.
  • Only abstracts that have been submitted properly will be considered for the ESSKA Congress 2020
  • Any technical questions regarding the submission process should be sent to esska2020@abstractserver.com. All other abstract related questions can be sent to esska2020abstracts@kit-group.org

 

General Guidelines

  • The abstract must address scientific questions, detail clinical observations, or contain primary scientific data.
  • Abstracts should be submitted in clear English to allow the reviewers to focus on the scientific content of the abstract. Non-English speaking authors are encouraged to have their abstract checked for grammar and spelling.
  • Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be reproduced exactly as submitted. Linguistic accuracy is your responsibility. No proof reading will be done.
  • Do not slice results from the same study into multiple abstracts. The Scientific Programme Chairs reserve the right to reject abstracts when inappropriate slicing of data is suspected. Similarly, do not submit a copy or close copy of an abstract under more than one topic. Abstracts that appear to be submitted multiple times under different topics will be rejected.
  • All research and studies in submitted abstracts that involve human subjects or experimental animals must comply with the Declaration of Helsinki.
  • No revisions can be made after the abstract submission deadline.

 

ESSKA Embargo Policy

The media, companies and institutions issuing news releases, and others are required to abide by the embargo policies governing the meeting. The abstracts selected for presentation at ESSKA Congress 2020 will be available online two weeks prior to the meeting.

The information contained in the abstracts is embargoed until the abstracts are available online. Coverage of information that goes beyond that which is contained in the four corners of the abstract (e.g., additional analysis, commentary, or updated information from those individuals and companies involved in the study) is embargoed according to the following criteria:

  • For oral presentations: the embargo time is the start time of the session in which the presentation is being made.
  • For poster presentations: the embargo lifts when the poster session containing the poster opens for viewing in the morning (i.e., when the poster hall opens that day).

 

Preparing an Abstract for Submission

  • The abstract is limited to 3,000 characters (approx. 500 words).
  • The title should be short and significant. The text must be orthographically suitable for publishing.
  • The following structure of the abstract is mandatory: Objectives, methods, results and conclusions.
  • The abstract can contain max 3 images and max 3 tables. (each image, graph or table will be deducted from the word count)
  • Concerning the methods, it has to be clear if the study is prospective or retrospective. Statistical procedures have to be specified.
  • The setup of experimental studies has to be documented.
  • The abstract has to contain all relevant data and figures. Abbreviations must be defined at first usage.
  • The usage of special formatting should be limited. The correct replication in all media cannot be guaranteed.
  • It is not allowed to submit an abstract several times to different topic categories of the Congress.
  • The number of papers submitted by the same author is limited to 5.
  • The number of authors per abstract is limited to 8. The presenter must be listed first.

 

After Submission

  • All submitted abstracts will be reviewed anonymously by three experts in the field.
  • Evaluation criteria: hypothesis, relevance, material and methodology, results and conclusions.
  • Abstracts that show formal errors (multi-submission, not anonymised, already published) will be rejected.
  • Email notifications about acceptance or refusal will be sent to the presenting author subsequent to the reviewing process.

 

Technical Requirements

The online Abstract Submission System works best with Internet Explorer 7.0 or higher or Mozilla Firefox 3.0 or higher. Cookies and JavaScript need to be enabled.