Presenter Guidelines

Please make sure to familiarize yourself with the programme/structure of the session within which your presentation has been included. An up-to-date scientific programme, including the dates and times of presentations, can be found here: make sure to take note of both your presentation time and (joint) discussion time scheduled within the session.

PREPARE YOUR PRESENTATION

We recommend using the official ESSKA2026 presentation template with disclosure slide. Kindly note that you are required to use one of the CoI disclosure slides at the beginning of your Power Point presentation (as a second slide) declaring that you:

1. a) have no conflicts of interest; or
2. b) have conflicts of interest (as listed in the slide).

Recommendations

To ensure that the technical aspects of the session run smoothly, all presentations should be prepared according to the guidelines below. It is essential that:

• the correct format is used
• the presentation is uploaded on time in the Speaker Centre, at least two hours before the start of your session.
• you prepare and save your presentation on a USB memory stick, and as a backup, a 2nd portable medium and bring these with you to the Speaker Centre Onsite. We recommend that you label these materials with your name, session name, session date and presentation name.

Technical details

Please use Microsoft PowerPoint (*.pptx or ppt). Adobe PDF presentations would be accepted as well. If you use MS PowerPoint, we recommend that you save your PowerPoint presentation using  only .pptx-format.

All presentations will be presented in widescreen, 16:9 format.

Use of high contrast lettering and fonts, minimum size of 32p, high contrast layouts like light text on dark colors. Only fonts which are included in the basic installation of MS-Windows 11 will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.

We recommend you make your slides as concise as possible by keeping texts short and avoiding too many bullet points.

Pictures and videos

Save the picture you want to use as a JPG or PNG, set compression/quality to medium or high. Please embed all pictures in your PowerPoint presentation.

Movies should always embedded in your PowerPoint presentation. MP4 videos usually work best with PowerPoint.

Save the pictures/videos used in your presentation separately on USB memory stick. In case of problems, we can re-insert the original items.

Be careful to respect all author’s rights and to exclude data and/or graphic images which could reveal the patient’s identity without specific consent.

It is mandatory to test your presentation with the on-site PC in the Speaker Centre several hours before your talk.

External links

If you wish to access online content via a URL, please ensure the link is embedded directly within your PowerPoint presentation.

Voting feature (excluding Free Paper/ Abstract Sessions)

A voting feature is an interactive tool that allows you to engage your audience by asking live questions or polls during your presentation. Participants can respond in real time using their own devices, and the results can be displayed instantly on the conference room screen.

Should you wish to include an interactive voting feature in your presentation, please contact esska-congress@kit-group.org  no later than May 4. In your request, kindly provide the following details:
• Session day
• Session title
• Presentation title
• Presentation time

 Further information will be provided upon receipt of your request. Please note that the use of external (web-based) voting platforms will not be permitted.

An upload of your PPTX slides must be done in the Speaker Centre at least two hours before the start of your session. Please note we do not have the possibility of pre-uploads online: therefore, all free paper presenters and speakers must present themselves in the Speaker Centre. The organizers cannot guarantee a projection of presentations handed in later than two hours prior to the sessions. In case of any unexpected delays or urgencies – please notify us at esska-scientific@kit-group.org.

Speaker Centre

The Speaker Centre is located in Room D1 on Level 3 (visible signage will be there to direct you).

Apart from the ppt upload, the Speaker Centre offers the opportunity to:

• Inform the scientific team staff member of any changes in your session
• Review and make last-minute changes to your presentation
• Consult with the technical staff on site

Speaker Centre – Opening hours:

Tuesday, 19.5: 15:00 – 18:00 Wednesday, 20.5: 07:00 – 19:00 Thursday, 21.5: 07:00 – 18:00 Friday, 22.5: 07:00 – 18:00

 

Please be in the session room at least 10 minutes before the session starts: meet the chair of the session and familiarize yourself with the equipment in the room. Technical staff will be present to assist you.

Once it’s time for your presentation, please go to the lectern on the stage: you will be able to see your presentation on the laptop placed on the lectern and control/move slides during your presentation by remote control PowerPoint (please check this in the Speaker Centre in advance).

Using your own laptop for your presentation is NOT possible.

Please make sure to adhere to the time allotted for your presentation. If there is discussion time scheduled at the end of your session, please remain seated on the stage /in the front rows after your presentation.

An up-to-date scientific programme, including the dates and times of presentations, can be found here.

For any remaining questions, please do not hesitate to contact us at esska-scientific@kit-group.org.